To create a new transaction, you will have to link a property first, which should contain an owner and at last, a lead. You can do this step from the footer, which will disappear once you link all the required resources onto the transaction.
Access Request:
To add a resource (property, lead, owner) on a transaction, every user that has their permissions set on "partial content" will have to request access to the user of this specific resource. Once approval is granted every user within the transaction can see all of the attached resources as they appeared at the time of its creation.
Currently, only the assigned user to a transaction or an admin can edit its details. All the other participants of the deal are guests and can only view its details but cannot edit them. This limitation will be customisable shortly.
Status:
A transaction has its own cycle, which starts with the status OPEN and ends with either the status WON or LOST. If you set your deal to LOST, you will be asked to provide a reason, which for some will update the lead status automatically for you.
Automatic Statuses:
A transaction triggers some changes in the lead's and property's status automatically. For example, a new deal sets the property as reserved (still published) and it can only be set as Sold or Rented if the transaction is set to WON. Also, a lead added to a deal has their status set to contract sent and will become the new owner/tenant once the property is sold/rented.
This feature can be manually bypassed for an old transaction.
According to the offering type of the property you have linked, the transaction page will display a template oriented either for Rent or Sale.
Types of Prices:
For Rent:
The Net Rent is the (negotiated) price of the rental period that you have selected (day, week, month, year). The “Total Net Rent ” is the total amount received by the owner of the property during the rented period (e.g., 3 x Week_Price).
The Gross Rent is the price paid by the tenant, which adds the commission on the lead side on top of the Net Rent.
For Sale:
The Net Price is the amount received by the owner of the property.
The Gross Price is the amount paid by the buyer, which includes the commissions on the buyer’s side and extra fees (soon per country).
Details of the deal:
PF Expert calculates the difference between the asking price and the negotiated price automatically and outputs the percentage of discount that has been conceded. For rentals and according to the rental period you have selected, the system calculates the total price automatically for the period you have chosen (Total Net Rent).
Dates:
Both Rent and Sale have a “Contract Signed” date, which can be an estimate until the real date is known.
Note: If you are recording a transaction in the past, (e.g., for an archived property), you might want to ask PF Expert not to update automatically the status of the property and the lead. Therefore, the checkbox “Create as old transaction” enables you to bypass the “Automatic Status Update” feature of the CRM, which is here to keep your data clean and tidy.